Searching for physical documents and material within an organisation is proven to be one of the most time-consuming and costly tasks within the company. Searching entails time and resources trailing through material (at times heaps of material), finding the right document and using it for whatever the need be. Such processes usually come with risks such as files being lost and misplaced documents.
Cabinet makes the process of searching efficient and secure. The digital versions of a document can never be misplaced or lost and searching can happen on terms within the name and description of the files and folders, within the content of the document itself as well as on notes and metadata.
Let’s say an employee is trying to find a legal document but forgot its name, Cabinet makes it possible to search for the term legal within the document’s content. This way, all documents which have the term legal in its contents are found. The same thing applies when searching within notes. If employees know a term which was used in the notes of the document they are looking for, they can search for that term in the notes and all relevant documents will come up.
The search feature within Cabinet makes the process of accessing and looking for documents much simpler. Clients on Cabinet are immediately typing the keyword to access the respective file or folder instead of drilling down to the respective location.